30 Assistant Office Administrator at Office of the Attorney-General & Department of Justice

30 Assistant Office Administrator at Office of the Attorney-General & Department of Justice

Vacancy Announcement: Assistant Office Administrator III

The Office of the Attorney-General and Department of Justice invites applications from qualified individuals for the position of Assistant Office Administrator III, CSG 12. This entry-level role offers a chance to support the administrative functions of the organization.

Terms of Service: Permanent and Pensionable

Salary and Benefits

• Basic Salary: Starting at Ksh 28,620, progressing up to Ksh 37,100, with structured increments.
• Allowances:
  • Commuter Allowance: Kshs. 4,000 per month.
  • House Allowance: Based on region of deployment.
  • Leave Allowance: Kshs. 4,000 annually.
  • Leave Entitlement: 30 working days per year.

Duties and Responsibilities

The Assistant Office Administrator III will work under the supervision of a senior officer, with responsibilities that include:

• Taking oral dictation and processing word/data from manuscripts.
• Operating office equipment and ensuring the security of office documents and equipment.
• Attending to visitors and handling calls and appointments.
• Maintaining an organized filing system and supervising office cleanliness.
• Performing additional office administrative tasks as assigned.

Requirements

To qualify for appointment to Office Administrative Assistant III (CSG 12), candidates must have:

1. Kenya Certificate of Secondary Education (KCSE) with a mean grade of C- (minus), including at least C (plain) in English or Kiswahili.
2. Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC)
   OR
   Business Education Single and Group Certificates (BES & GC) from KNEC in the following subjects: 
   • Typewriting III (50 w.p.m.) / Computerized Document Processing III
   • Shorthand II (80 w.p.m.)
   • Business English II / Communications I
   • Office Practice II
   • Secretarial Duties II
   • Commerce II
   • Office Management III / Office Administration and Management III
3. Certificate in Computer Applications from a recognized institution.

How to Apply

Candidates who meet these requirements should fill out the Application for Employment Form OAG&DOJ.1.2024, available on the Office of the Attorney-General & Department of Justice website at www.statelaw.go.ke. Completed applications should be scanned into PDF format and emailed to recruit2024@ag.go.ke or mailed to:

The Solicitor General
Office of the Attorney-General & Department of Justice
P.O. Box 40112-00100
Nairobi, Kenya

Application Deadline: Applications must be received by 5:00 pm on 21st November 2024.

Additional Information

• Equal Opportunity: The Office of the Attorney-General and Department of Justice is an equal opportunity employer, encouraging applications from persons with disabilities, women, youth, and marginalized communities. Applicants with disabilities should indicate their status for ease of identification.
• Only Shortlisted Candidates Contacted: Only those shortlisted will be contacted, and canvassing will lead to automatic disqualification.
• Interview Documentation: Shortlisted candidates will need to present originals of their National ID, academic and professional certificates, transcripts, and other relevant testimonials during the interview.