Administrative Assistant at TotalEnergies Kenya (Formerly Total Kenya Limited)
Administrative Assistant at TotalEnergies Kenya (Formerly Total Kenya Limited)
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Administrative Assistant at TotalEnergies Kenya (Formerly Total Kenya Limited)

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Country: Kenya
Location: Kenya
Workplace location: NAIROBI-CHAI HSE(KEN)
Domain: Secretarial/Administrative Support
Type of contract: Fixed term position
Experience: Minimum 3 years

Candidate Profile

  • Bachelors degree in a business related field
  • At least 3 years’ experience in a similar role
  • Planning & Organizational Skills

Activities

  • Diary Management: Coordinating the department manager’s diary and office functions.
  • Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
  • Leave & Organogram Management: Preparing and following up the Departmental Leave Plans and ensuring update of the departmental organograms.
  • Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
  • Documents Management: Managing the entire chain of documents movement including digital archiving of records.
  • Supporting the Department’s Employees: Managing telephone enquiries and handling of correspondence in their absence
  • Stationery Management: Ordering and distributing stationery for the department based on requirements
  • Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
  • HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Context & Environment

Administrative support for departments with spread over a large geographical area.

Additional Information

The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.

TotalEnergies Marketing Kenya Plc is part of the global TotalEnergies Company, the fourth largest publicly traded integrated international Oil and Gas Company in the world with presence in over 130 countries. In Kenya it has a marketing and distribution network covering the entire country.

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KEVIN ONSINSI
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