We are looking to hire a Plant Accountant who will be based in Ruaraka, Nairobi County.  Reporting  to  the  Business  Controller,  the  Plant  Accountant  will  be  responsible  for  managing  and  maintaining accurate financial records of the organization’s inventory. This role involves overseeing the  accounting  of  inventory  transactions,  ensuring  compliance  with  accounting  standards,  and  providing  valuable insights to support effective inventory management and financial decision-making, cost analysis  and maintenance of Fixed Asset Register.

The main duties and responsibilities for this position entails: –

• Inbound Section Inventory Management
•  Ensure  accuracy  of  physical  inventory  and  reported  results.  Investigate  and  explain  system  to  physical adjustments.
•  Conduct weekly cycle counts for all the warehouses within the company.
•  Maintaining and updating records of purchase orders, pricing reports, and inventory records.
•  Ensure Physical Material Transferred to Production is posted real time they are issued including for  intermediary processes.
•  Analyze potential excess and obsolete inventory items monthly.
•  Provide insights into inventory performance, valuation, and turnover.
• Outbound Section Inventory Management Conduct  surprise  checks  on  loaded  delivery  vehicles  to  ensure  that  physical  goods  tally  with  sales  documentation.  This should be done at least once a week.
•  Maintain  a  perpetual  inventory  for  finished  goods  and  reconcile  this  perpetual  to  production,  shipping, and returns on a daily basis.
•  Implement and maintain effective inventory control measures to prevent theft, spoilage, and  obsolescence of finished goods.

Production area Operations 

•  Daily control and measurement of waste in production floor and report this on a daily basis from
• individual batches executed in the day.
•  Enforce all production operating controls, SOPs & work instructions and report any non-compliance
• on a real time basis.
•  Reconciliation of major material issued to the lines against production realized based on the bill of
• materials for batches executed, including for intermediary products (Pulps, Syrup).
•  Perform audits of bills of materials to ensure product costs are accurate and accounted for properly.
• Report audit results monthly.
•  Work closely with production clerks to ensure materials used is as per the requisition.

Fixed Asset Management 

•  Maintenance of the Fixed Assets register and ensuring that the fixed assets file is up to date with
• relevant and accurate supporting documentation according to laid down procedure.
•  Ensure that Fixed Assets register tallies with general ledger balances at all times.
•  Analyze internal controls to ensure assets are adequately safeguarded and results are accurately  reported.
•  Ensure all the assets in the plants are tagged sequentially.

Finance operations 

•  Review labor reporting and cost, material costs, manufacturing overhead, distribution cost, returns  and inventory levels.
•  Assure adherence to Generally Accepted Accounting Policies. Resolve questions of GAAP and internal  controls.
•  Monitor labor productivity against standards with explanations.
•  Review rates of depreciation, labor and overhead and suggest policy changes to improve numbers.
•  Provides  proactive  /  unsolicited  consultation,  interpretation  of  complex  financial  and  operational  matters to drive business decisions.
•  Provide  support  to  all  ad  hoc  projects  and  analyze  all  financial  presentation  efficiently  to  provide  support to all activities and recommend improvement to all business practices and processes.
•  Assist with internal and external audits by providing accurate and organized inventory-related data  and documentation.
•  Participate in any other duties that shall reasonably be assigned to you by the Management from time  to time

The ideal candidate will have the following qualifications: –

•  Bachelor’s degree in finance or accounting.
•  CPA (K) or ACCA or other relevant qualification.
•  At least 4 years of finance or accounting experience.
•  Experience in manufacturing and distribution of FMCG preferably in food and beverage industry.
•  Proficient in MS Excel.

 Deadline – 15th November, 2023

We are looking to hire a Stock Controller who will be based in Ruaraka, Nairobi County.

Reporting to the Warehouse Controller, the Stock Controller will play a crucial role in maintaining accurate and  efficient inventory operations by ensuring real time posting and receiving finished goods from production, stock  reconciliation by recording the in and out of stock items, inventory tracking, flagging out slow moving and near  expiry  stocks.  Preparation  of  dispatch  report,  maintain  records  of  all  market  returns  and  returns  from  the  warehouse to production for reprocess, coordinating stock transfers, creating monthly stock reports accurately.

The main duties and responsibilities for this position entails: –

•  Ensure  accurate  and  up-to-date  information on quantities,  locations,  and  product details  by segregating stocks  meant for export, local market and stocks held for reprocess.
•  Collaborate with production teams to plan for replenishment of finished goods produced and available in the production floor.
•  Participate in quality control checks to ensure that finished goods meet established quality standards such as well shrink wrapped and placed in standard pallets before transferring them from production floor and also at the point of loading.
•  Maintained standards of health and safety, hygiene and security.
•  Assist in analyzing historical sales data to forecast demand for finished products.
•  Contribute insights to optimize inventory levels and prevent overstocking or stock outs.
•  Participate  in  daily,  weekly  and  monthly  physical  inventory  counts  to  verify  the  accuracy  of  recorded quantities.
•  Investigating, addressing and escalating any stock discrepancies.
•  Maintain accurate records of all inventory-related activities, including receipts, transfers, and shipments.
•  Collaborate  with  various  teams  such  as  production,  warehouse,  sales  and  finance  to  ensure  smooth inventory operations.
•  Communicate stock availability through daily stock report.
•  Monitor all the transactions and ensure both physical and system transactions correspond.
•  Monitor product quality in store and ensure proper handling during storage and loading.
•  Prepare stock holding report on daily basis giving insights on the stock balances including expiries.
•  5S- Work area arrangement and sanitation.
•  Reconciling market returns received against approved GRN before receiving in the system

 The ideal candidate will have the following qualifications: – 

•  Degree in Finance, operational management, supply chain management or a related field.
•  Accounting packages – quick books, sage or pastel
•  Proficient with Microsoft Excel and ERP system knowledge.
•  Proficient in MS Excel.

 Deadline – 20th November, 2023