Shining Hope For Communities
Job Openings at Shining Hope For Communities,
Job Openings at Shining Hope For Communities
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[the_ad id=”32872″]Shining Hope for Communities (SHOFCO) is a non-profit organization based in Nairobi, Kenya and New York, NY that combats urban poverty and gender inequity in the slums of Nairobi. Kennedy Odede, who grew up in the Kibera slum, founded SHOFCO in 2004 with a focus on youth and gender empowerment. SHOFCO has four initiative areas: education, health, economic an…
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- Method of Application
Project Manager, Enterprise Resource Planning (ERP) Implementation
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Main Duties and Responsibilities
- Manage resources assigned to ERP Project including budget, internal and external resources.
- Ensure project is delivered within the agreed scope, timeline, and budget. Any changes must be subjected to review and documented agreement by SHOFCO and the external ERP implementer.
- Identify and anticipate project and business risk, establish and manage risk mitigation plan and escalate where appropriate
- Collaborate daily with the ERP implementer, including employees, subcontractors, and third-party vendors; drive active participation.
- Work directly with business process owners, establish strong working relationships and ensure satisfaction through the process to post go-live.
- Analyze and guide customer business needs, align with business solutions and best practices.
- Manage/lead engagements, workshops and/or training sessions
- Establish, track, manage, and report on project status, issues, budget and forecast to internal and external stakeholders on a monthly basis.
- Ensure that the ERP team resolve issues and build internal / external relationships to help move the project forward.
- Apply best practices in project management including documentations.
- Provide consistent and periodic status update to the line manager
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- Establish an ERP Project Steering Committee and keep them updated on the project status and facilitate periodic committee meetings.
- Serve as the internal central point of communication for ERP Project status, timelines, budget and risks;
- Establish and maintain regular written and in-person communications with the organization’s executives, decision-makers, stakeholders, department heads, and end users regarding the ERP Project activities, as required.
- Lead cross-functional teams focusing an enterprise level solutions;
- Ensure ERP system and relevant application are operating at its highest process efficiency.
- Develop and deploy methodologies for User Acceptance Testing (UAT) of Functional Design Documents (FDD).
- Establish best practices and policies for installing, configuring, maintaining, and troubleshooting ERP infrastructure
- Ensure all ERP implementation and post implementation trouble tickets are managed in accordance with internal performance objectives, organizational policies and SLA’s.
- Negotiate with vendors, outsourcers, and contractors to secure ERP infrastructure products and services.
- Monitor project activities and progresses of vendor to ensure compliance with the contract.
- Other duties assigned from time to time.
Qualifications and Experience:
- Bachelor’s Degree in Project Management, Management Information System, Computer Science or related field;
- Strong background in IT and utility industry-specific work, preferably at least 5 years of experience.
- Strong project management experience and/ or PMP certifications is preferred
- Understanding of business process and re-engineering process
- In-depth knowledge of ERP Software in the areas of customer service, finance, supply chain, grants management, CRM & other project functionalities.
- Knowledge of Dynamics 365 preferred
- Demonstrated track record of successful Project Management on ERP Projects.
- Experience driving enterprise-wide collaboration initiatives
Logistics Officer
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Position Objectives and Responsibilities
- Maintaining a fleet inventory of all vehicles motorcycles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
- Ensuring that all company vehicles are insured
- Reporting vehicle accidents or other incidents involving company vehicles to insurance companies and the police departments as appropriate
- Coordinating with insurance companies to file claims for damaged vehicles
- Assigning routes to drivers based on work plan and schedule.
- Communicating with other departments to ensure that drivers have accurate information about their routes
- Keeping track of the mileage and fuel consumption of the vehicles and generating weekly and monthly reports for the same.
- Overseeing maintenance schedules and making sure that all fleets are ready to go when needed.
- Participating in training current drivers and riders on safety protocols and best practices
- Ensuring that company policies are followed regarding vehicle maintenance, accident prevention, fuel procedures, and other driving practices so as to reduce costs and increase efficiency.
- Ensuring that the vehicles are regularly serviced and repaired, and that they are clean and in good working condition.
- Maintaining safety standards for drivers, passengers, and pedestrians
- Conducting regular safety inspections of vehicles to ensure that they are in good working order.
- Establishing procedures for employee performance evaluations.
- Reviewing safety reports to identify opportunities for improvement.
- Training new employees on safety procedures and company policies
Education, Experience and Skills
- Diploma in Automotive/Motor Vehicle Engineering.
- Minimum C (medium track) driving qualifications and experience.
Human Resource Assistant
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Position Objectives and Responsibilities
- Provide clerical and administrative support to the human resource team.
- Maintain and manage accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
- Ensure all files are up to date as per the checklist.
- Coordinate HR projects including meetings, trainings and surveys as requested by the HR Manager.
- Process documentation and prepare reports relating to personnel activities that is staffing, recruitment, training, grievances and performance evaluations.
- Assist with the recruitment and interviewing process.
- Coordinate communication with candidates and schedule interviews.
- Maintain all leave records and updates to achieve coordinated leave administration process.
- Assist in payroll preparation by providing relevant e.g. absences, bonus and leave.
- Conduct initial orientation for newly hired staff.
- Respond to HR queries in the absence of HR Manager and Coordinators.
Education, Experience and Skills
- Diploma in Human Resources Management
- CHRP is desirable
More details on experience
- Atleast 2 years’ experience working with the Human Resource department
- Must be familiar with the Kenya Labour Laws
- Experience working with human resource management systems
- Proficiency in the full Microsoft Office Suite
Human Resource Officer
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Position Objectives and Responsibilities
- Manage recruitment and selection for officer level downwards, including placing job advertisements, shortlisting and conducting interviews.
- Overseeing and managing the Employee Assistance Program.
- Support in ensuring compliance and adherence to Organisation Health and Safety Regulations.
- Support the HR Manager indeveloping annual budgets for the HR function in conjunction with institutional managers, and ensuring adherence to set budget targets throughout the year.
- Payroll management; compile and review payroll inputs on a monthly basis
- Conduct member education to staffs on Employee rights, Benefits and ShofcoEmployee handbook.
- Administer the human resources policies and procedures that relate to SHOFCO’s personnel.
- Liaise with the line managers to manage and coordinate grievance management and disciplinary proceedings and recommend appropriate action to resolve disputes and ensure proper documentation is done.
- Overseeing the administration department and ensuring high standards of cleanliness are maintained within the organisation.
- Work hand in hand with line managers onperformance management to ensure thathigh performance is achieved.
- Facilitate on boarding process of all new staff in coordination with the line managers
- Act as the link between the Organisation and the Insurance service providers and coordinate thebenefits program.Reconcile and resolve benefits related problems.
- Identify legal requirements and government reporting regulations affecting HR functions and ensure policies, procedures and reporting are compliant.
- Assist in regularly reviewing and updating the HR policies and procedures.
- Support during the employee probationary period by issuing probationary guidance, making sure probationary documentations are provided.
- Employees exit management, ensuring proper exit processes are adhered to and proper documentation is done
Education, Experience and Skills
- Bachelor’s Degree in Human Resources, Organizational Behaviour, Management and Leadership or any other related field
- Certified Human Resource Professional (CHRP) is desirable
- Registration with Institute of Human Resource Management (IHRM) is a must
More details on experience
- Atleast 3 years’ experience working with the Human Resource department
- Must be familiar with the Kenya Labour Laws
- Experience with an ERP will be an added advantage.
- Proficiency in the full Microsoft Office Suite
Finance Assistant
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Position Objectives and Responsibilities
- Auditing expense reports in SAP system ensuring sufficient information is provided, allocations are correct and amounts are controlled.
- Follow up all cash advances to ensure they are accounted for within a week
- Ensure all expense reports are adequately supported with source documents(attached) and originals filed.
- Post MPESA payments on SAP ensuring relevant fields are completed for easy reporting and consequently pay via MPESA
- Perform daily reconciliation of posted transactions verses actual payments from MPESA.
- Receive and track all project incomes
- Process supplier down payments and follow up documentation
- Aid in filing statutory returns.
- Provide support during annual audits by external auditors.
- Preparing specific donor reports with the help of the other team members
Education, Experience and Skills
- CPA (K) or CPA (II) With Bcom
More details on experience
- 2 years’ experience in the finance department
- A working understanding of accounting principles
- Knowledge of statutory legislation and regulations
- Proficient user of finance software
Method of Application
Use the link(s) below to apply on company website.
- Project Manager, Enterprise Resource Planning (ERP) Implementation
- Logistics Officer
- Human Resource Assistant
- Human Resource Officer
- Finance Assistant
Interested applicants should send their applications together with a detailed CV to jobskibera@shininghopeforcommunities.org. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Applications should reach us no later than 6th January 2023. Interviews will be on a rolling basis. Only shortlisted candidates will be contacted.