Purchase Assistant, MMD Administration Job at Aga Khan University Hospital

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Assistant Manager, Purchasing & Supply Chain Management Department.

Responsibilities:

• Assist in all purchasing functions for the hospital
• Responsible for making bi-weekly bulk purchases as per the prescribed policies and procedures
• Responsible for making indents and subsequent purchase entries for the LPO’s and faxing the LPOs to suppliers and following up for delivery of items
• Ensures all out of stock items are informed (in writing) to the users especially Chief Pharmacist and the Lead Pharmacy Stores
• Ensure that Stock Days for the Pharmacy Stores are maintained within acceptable limits.
• Monitoring short-expiry items report and to ensure that they are returned to suppliers for credit notes or replacements
• Making ad-hoc orders as and when required by the pharmacy store (All ad-hoc orders should follow with a material request)
• Ensuring that the One Month Notification of Price change is enforced by the suppliers and prior written notification is received and approved by Chief Pharmacist
• Any other duty as assigned by the manager

Requirements:

• Bachelors’ degree in a relevant field.
• Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
• 2 years’ work experience in a purchasing and/or warehouse function.
• Ability to work in team
• Excellent customer service skills
• Attention to detail
• Knowledge of warehousing/stocking