Jobs at International Organization for Migration (IOM).
Jobs at International Organization for Migration (IOM)
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries
- Job TypeFull Time
- QualificationBA/BSc/HND , MBA/MSc/MA
- Experience2 years
- Job FieldProject Management
- Under the overall guidance of the IOM Head of Kenya Country Office, the direct supervision of the Project Officer – PSEA, in close coordination with the Head of Sub-Office and technical support from the PSEA Unit and other experts, the incumbent will be responsible for supporting and facilitating the technical oversight and day-to-day management of IOM’s prevention of and response to sexual exploitation and abuse (PSEA) activities in Kenya. As the technical PSEA expert in-country, the PSEA Officer will need to support implementation of PSEA activities in direct close coordination with the Head of Kenya Country Office, both internally and as an active member of the interagency PSEA Network. While the incumbent will support the PSEA agenda within country and will contribute technical inputs to PSEA within programming (special emphasis on but not limited to resettlement and health assessment programming), the accountability for PSEA remains with the Head of Kenya
Core Functions / Responsibilities:
- Provide inputs for the development of an operational PSEA Work Plan for IOM
- Kenya, in line with IOM’s PSEA Strategy, the IASC’s PSEA Minimum Operating Standards (MOS), and the UNCT country level framework and work plan, through strategic workshops with IOM Heads of Units and other senior management at the country and programmatic levels, as assigned; Assist the PSEA Project Officer in ensuring the resulting work plan is detailed and operational with clear actions, roles and responsibilities to deliver on the actions, timeframes, technical and resource requirements, and internal reporting requirements.
- IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.
- Provide technical inputs for the inclusion of PSEA within IOM Country Office
- Strategy, programming, risk mitigation and management, planning, reporting, monitoring and evaluation and budgeting; Contribute to the development of PSEA programming and liaison with relevant donors, as assigned.
- Actively participate to the in-country interagency PSEA Network and task forces (support in the development of the collective PSEA workplan, risk management plan,
- PSEA Strategies, etc.). as well as actively participate within IOM internal and other interagency PSEA communication and coordination initiatives.
- Participate and provide inputs to the PSEA Network to develop Standard Operating Procedures (SOP) and establish an inter-agency Community-Based Complaint
- Mechanism, incorporating existing IOM complaint and feedback mechanisms (CFM) and in line with PSEA and GBV good practice.
- Participate and provide technical assistance in the establishment of an inter-agency community-based complaints mechanism (in coordination with the Accountability to
- Affected Populations Unit in HQ), in coordination with the Accountability to Affected
- Populations Unit in HQ), in coordination with the interagency PSEA Network, programme managers and relevant IOM units, as well as with communities and implementing partners as appropriate.
- In close coordination with the PSEA Project Officer and relevant colleagues, work closely with Focal Points at the IOM Regional Office in Kenya and HQ to check that
- IOM Kenya prevention, mitigation and response mechanisms are in line with IOM’s global PSEA Strategy.
- Provide specific assistance to IOM Teams, programmes and units to ensure the mitigation of SEA risks are developed, embedded and strengthened within all IOM programming and within HR practices.
- At all possible opportunities (during relevant trainings, in staff and programme meetings, through newsletters, in email messages, etc) continually share key messages on PSEA, including mandatory reporting requirements within the Country
- Office and Programming, in close coordination with the PSEA Project Officer and relevant colleagues.
- Analyze, compile and draft specific country-wide SEA risk assessment report to identify locations and programmes with the highest SEA risk; Check that the appropriate mitigation and response strategies within IOM programming and operations.
- Participate in the development of a training plan and coordinate the delivery and organization of PSEA trainings for IOM staff and related personnel, implementing partners, key institutional stakeholders; support the work of identified PSEA focal points within Country to deliver key messaging and trainings as appropriate.
- On a yearly basis, provide an update on the number of staff, non-staff trained, contractors, implementing partners and service providers trained in the Country
- Office on PSEA, in an effort to track compliance and facilitate the management of training delivery and refresher courses, in coordination with HR. Support the registration of all participants (staff and non-staff) within the IOM system and the delivery of certificates.
- Participate to the development of communication and awareness-raising strategies and tools to ensure appropriate PSEA messaging and knowledge on prohibited behaviours as well as how to report allegations of misconduct, including SEA within communities and amongst beneficiaries; facilitate the localization of SEA messaging.
- Map existing community engagement projects in Country Office and work with projects leads to insert PSEA messages and/or gather community input where appropriate.
- Participate and provide inputs for the development of PSEA proposals and support the mainstreaming of PSEA within IOM programming; coordinate closely with institutional partners, governments, donors, and communities on PSEA needs and responses, as assigned.
- Support the development and provide inputs to reporting on PSEA and communication to highlight IOM’s PSEA work within programming.
- Master’s degree in law, International Relations, Psychology, Social Sciences, Development Studies and Planning or a related field from an accredited academic institution; or,
- University degree in the above fields with two years of relevant professional experience.
- Experience in the fields of sexual exploitation and abuse, protection, child protection, gender-based violence, accountability to affected populations (AAP), gender mainstreaming and/or humanitarian affairs.
- Coordination experience within the UN system and amongst interagency partners, including governments, NGOs, and communities.
- Experience in organizing and facilitating PSEA trainings, in particular capacitybuilding, and communication materials to promote behaviour change.
- Experience undertaking PSEA risk assessments, in coordination with communities, partners, and UN and other key stakeholders.
- Demonstrated ability to work across a wide variety of sectors/teams on cross-cutting themes.
- Good written and oral communication skills, effective in representation and liaison with external partners.
- Experience in policy and proposal development and the creation of standard operating procedures and tools.
- Ability to organize work, work independently and prioritize work under pressure, coordinate multiple tasks, maintain attention to detail, and coordination with a variety of stakeholders.
- Knowledge and understanding of IOM’s institutional approach on PSEA and related strategies, policies, rules and regulations.
- Knowledge of the UN system and architecture.
- Knowledge of mainstreaming best practices and partnership models to ensure coordination of the same across a diversified range of actors.
- Ability to work with and maintain strict confidentiality, when necessary.
- Fluency in English, Kiswahili and Somali is required (oral and written)
- Working knowledge of Turkana an advantage
- Does the right thing, even in particularly challenging and difficult situations.
- Shows resilience and respect in the face of adversity.
- Is decisive and versatile when faced with uncertainty and adapts quickly to change.
- Is prepared to take calculated risks to achieve the objectives of the Organization.
- Willing to speak up to protect others when misconduct or wrongdoing occurs.
- Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.
- Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
- Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
- Is fully present when working with others, actively listening and engaging.
- Encourages collaboration through a willingness to consider multiple perspectives and opinions.
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates good understanding of the impact of team’s and own work on external and internal counterparts.
Managing and Sharing Knowledge
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
- Proactively seeks responsibility in delivering towards the goals of the organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable. Communication
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
- Listens and seeks to understand without bias and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
Interested candidates are invited to submit their application by sending a Motivation Letter and the updated CV to the email address email@example.com referring to this advertisement.
Closing Date: 28 November 2023
- Job TypeFull Time
- QualificationBA/BSc/HND , MBA/MSc/MA
- Experience2 – 4 years
- Job FieldProject Management
- Under the overall supervision of the Head of Kenya Country Office and the direct supervision of the Head of Operations East and Southern Africa, the successful candidate will be based in Nairobi, Kenya and will have the following project management duties and responsibilities in the areas of project support, budget support, reporting, public affairs, event coordination, interpretation management and resources management coordination.
Core Functions / Responsibilities:
- Support the Head of Operations East and Southern Africa in project development, implementation and reporting activities, including providing inputs for budgets and project
- proposals and reviewing and updating USRAP-specific policies in coordination with USRAP and Country Office management.
- When requested, assist the Head of Operations East and Southern Africa in monitoring spending across the project region, and flagging areas of under or overspending to Project Management.
- Coordinate report drafting and informational materials, including flash reports, updates, surveys, bulletins, factsheets, and dashboards addressing a wide variety of USRAPrelated topics. Facilitate collaboration and revision processes to produce high quality, timely, topical, and polished pieces that integrate relevant IOM approaches, policies, and guidelines. Support the production of materials with data visualizations and formatting and, where relevant, work with a designer and/or communications specialist to ensure materials are in line with Organizational branding and professional standards.
- Oversee the organization of a wide range of events, including meetings and activities,
- Country Office-level events, town halls and high-level visits. Manage the production of event-related outputs, including briefs, meeting agendas and minutes, reports, fact sheets, and presentations. Provide coordination support for management and staff visits to other entities and IOM missions, including preparing visit agendas, scheduling appointments, and maintaining relevant correspondence. Where relevant, liaise between
- Project Managers and with other Project Officers on cross-departmental meetings.
- Oversee the identification, recruitment, and training of interpreters for USRAP activities.
- Maintain a roster of Interpreters with the languages, citizenship, recommendations on further engagement with USRAP and assist with bringing them on board as required for these Country Offices.
- Coordinate between Management, the Resources Management Unit(s) (RMU) in the relevant Country Offices in the Region, and other relevant entities to ensure the project is observant of financial, administrative and procurement requirements in line with IOM rules and regulations and that all resources management needs are being met within the project. Ensure procurement-related work is organized efficiently and on time through the preparation and monitoring of Quarterly Procurement Plans.
- Oversee staff focused on project management support duties in the areas of project support, reporting, interpretation management and resource management coordination.
- Hire staff, provide training, technical assistance, and information on changes to workflows and procedures, assign duties, and give feedback on performance on a regular basis to ensure high quality work and accurate completion of duties.
- Help identify knowledge gaps and recommend opportunities for the expansion of data collection activities that will contribute to future reports and informational materials.
- Oversee the periodic review and update of internal USRAP project administrative workflows and organizational charts to continually track and streamline procedures.
- When required, liaise with the USRAP HR Business Partner in IOM USRAP Washington, D.C. and HR units in various Country Offices in the Region regarding the background check process for new and current staff. Alert the Head of Operations East and Southern
- Africa of any process issues.
- Maintain and ensure the confidentiality and integrity of all USRAP project-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert Head of Operations East and Southern Africa or the Deputy Head of Operations, Africa of any non-compliance to SOPs or codes of conduct.
- Perform such other duties as may be assigned.
- Master’s degree in social science, International Relations, Regional Studies or a related field from an accredited academic institution with two years of relevant professional experience or University degree in the above fields with four years of relevant professional experience.
- Experience in USRAP, particularly in processing or movement operations activities, such as field support, movements, data processing, employment verification, case creation, pre-screening, USCIS adjudications support, scheduling, field support and out-processing, is essential;
- Knowledge of USRAP program implementation and familiarity with IOM’s administrative, financial and business rules and practices is desirable;
- Strong written and verbal communication skills and ability to effectively communicate with and lead a team;
- Demonstrated proficiency with START is an advantage; and,
- Excellent computer skills and a high level of proficiency in spreadsheet and database applications
- Inclusion & respect for diversity
- Celebrates diversity in all its forms
- Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
- Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
- Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
- Proactively addresses any prejudice, biases and intolerance in the workplace.
- Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority
Integrity & transparency
- Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
- Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
- Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
- Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
- Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.