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Assistant Administration Manager

Job Ref HR – Job Ref HR AADM-4-2022

DUTIES AND RESPONSIBILITIES

  • Coordinate effective provision of administrative support services (catering, housekeeping, records management, secretarial, transport and other office services) to facilitate the Bureau’s operations;
  • Maintain management systems for compliance and continued certification;
  • Participate in development of the Departmental annual work plans and ensure implementation;
  • Collaborate with user departments/sections to ensure delivery of quality administrative services;
  • Co-ordinate the efficient provision of corporate administrative support services (asset management, catering, housekeeping, licence and insurance renewals, reception/telephone, records management, secretarial, security and transport) to optimise operational efficiency and satisfy stakeholder expectations;
  • Review and consolidate accurate operational reports and schedules for decision making;
  • Oversee the maintenance of the Bureau’s assets (buildings, office equipment, motor vehicles) to ensure optimal utilisation
  • Appraise staff performance in the section for improved performance.

JOB SPECIFICATIONS REQUIREMENT

(Education, Experience, Knowledge and Skills)

  • Bachelor’s Degree in Social Sciences from recognised institution or a related field.
  • Masters of Business Administration or a relevant field is an added advantage.
  • Minimum of 8 years of relevant work experience with at least 4 years at senior management/ leadership position.
  • Higher Diploma in relevant field .
  • Membership of Kenya Institute of Management (KIM) or related professional body in good standing.
  • Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills.
  •  A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

Senior Accountant (Payables)

Job Ref HR – Job Ref HR SA-5-2022 (

DUTIES AND RESPONSIBILITIES

  • Manage the accounts payables, budgeting and taxation systems and processes.
  • Co-ordinate the processing of creditors, expenses and utility payments to meet Bureau’s obligations. Provide technical and professional advice on matters related to accounts payables, budgeting and taxation.
  • Co-ordinate the effective implementation of the Royalty Management System.
  • Co-ordinate the recovery, accounting and remittance of all taxes in compliance with the Laws.
  • Lead and coordinate the budgeting processes, monthly performance tracking and reforecasting and approval processes in line with laid down timelines/schedules.
  • Commit expenditures to the approved vote heads for budgetary control.
  • Co-ordinate pending bills management and periodic reporting.
  • Co-ordinate and monitor the reconciliation of supplier’accounts.

JOB SPECIFICATIONS REQUIREMENT

(Education, Experience, Knowledge and Skills)

  • Bachelor’s Degree in Commerce, Accounting, Finance or relevant field.
  • Master’s degree in a relevant field is an added advantage.
  • Minimum 7 years of working experience with at least three (3) years at senior management/leadership position.
  • Holder of Certified Public Accountant (CPA–K) or Association of Chartered Certified Accountant – (ACCA–UK) and in good standing.
  • Certified Investment and Financial Analyst (CIFA–K) or Certified Financial Analyst (CFA–UK) will be an added advantage.
  • Knowledge of Public Finance Act and International Financial Reporting Standards.
  • Problem solving, analytical, leadership, decision making, integrity, good communication, organisation and planning skills.
  • A good team player, maintains high work standards, reliable, easily adapts to new environments, pays attention to detail and self-motivated.

Method of Application

Interested candidates who meet the above criteria should send applications clearly indicating the job title and reference number of the position, enclose a comprehensive CV stating your current position, photocopies of relevant certificates and testimonials as well as names and contacts (telephone and e-mail address) of three (3) referees familiar with your qualifications and work experience. Include your day and evening telephone numbers and your contact email address. Interested and qualified?

Follow the link to Apply