REF: KET/5/1C/40/204/VOL I – B (04/24) ON PERMANENT & PENSIONABLE TERMS

Reporting to the Senior Manager, Supply Chain Management

Job purpose

This job is responsible for facilitating office operations and project services in accordance with the Company procurement plan, Public Procurement and Asset Disposal Act (PPADA) 2015 and the Regulations thereunder.

Key Responsibilities:

Providing leadership to Staff in the Division

Articulating operational & project guidelines, manuals, procedures in line with the public procurement law and development partners/financiers’ rules & regulations

Coordinating development of an annual procurement plan for the Company

Coordinating disposal of idle assets in the Company

Managing staff job performance and evaluation, career development and capacity building

Guiding on procurement processes and procedures to user Departments

Coordinating secretariat services to the tender opening, evaluation, contract implementation teams, inspection & acceptance, and disposal committees

Overseeing project and contract management process that is planning, implementation, monitoring & evaluation, reporting, closure and post project implementation

Implementing of supply chain related board resolutions

Advising on Advanced Procurement Solutions Such as SAP S/4 Hana & SAP Ariba and Exploring Best Practices

Managing staff job performance, career development, capacity building and deployment of skills

Overseeing internal processes and workflows for operational effectiveness

Preparing the Division’s annual budget, procurement and work plan

Managing the implementation of legal risk mitigation measures and updating of the Division’s Enterprise Risk Register

Coordinating the project procurement processes in the function

Advising on advanced procurement solutions and exploring best practices

Advising on project bid proposals for award of contracts

Submitting contract agreements to the respective parties for signature

Supervising preparation of statutory reports to authorizing agents

Guiding on selection of vendors for procurement of goods, works and services

Coordinating implementation of contracts for goods, works and services with respective user Departments and external contractors

Participating in contract management, implementation and monitoring for transmission lines & substations

Engaging suppliers and service providers to enhance business

Preparing the Division’s annual budget, procurement and work plans

Accounting for resource use in line with prevailing laws, policies and regulations

Providing oversight in quality assurance for the Division

Coaching and mentoring staff in the Department

Qualifications & Skills Required:

Must have Master’s Degree in a relevant field with Bachelor’s degree in Procurement/Purchasing/Supply Chain Management or related field from a recognized institution

Full Member of the Kenya Institute of Supplies Management (KISM) Or Chartered Institute of Purchasing (CIPS) In Good Standing

Valid Practising Licence from The Kenya Institute of Supplies Management (KISM)

Leadership and management course lasting not less than four weeks from a recognized institution

A minimum of eight (8) years relevant work experience

Working Condition:

Office setting and field visits