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Personal Assistant Job in Karen, Kenya

Our Client, a private, co-educational set of age specific schools, comprising of Secondary, Preparatory and Kindergarten schools, seeks to recruit a Personal Assistant.

S/he will be responsible in providing administrative support to at a senior level and ensure the smooth management of the day- to-day affairs are handled effectively and efficiently.

Handle sensitive and complex issues in a professional and objective manner.

Reports To: The Executive Head Teacher and Board

Job Location: Karen

Key Duties and Responsibilities

  • Manage the appointment diary of the Executive Head
  • To manage and ensure an efficient administrative system for the Executive Head and the Board
  • Facilitate efficient communication between the Senior Management and Governance.
  • Facilitate efficient communication between Governance and Parents and Pupils.
  • To attend and take meeting minutes and collect all relevant data from senior management, operations and social media meetings.
  • To remind Governance of Key events as per the calendar and as instructed by Governance.
  • To produce the annual Term dates calendar Term at the beginning of every academic yearand Termly calendar of events at the beginning of the term.
  • Manage communication coming through the email and ensuring that the emails are directed to the appropriate party for action
  • To ensure that accurate files and reference systems are maintained, and archived where appropriate
  • Manage a central register of enquiries and their source, data from all social media, feedback (both positive and negative) and action taken.
  • Ensuring authorization of the Front Office and IT/Digital Marker team annual leave days and that correct number of days are taken.
  • Liaise with HR office concerning any training needs for the front office staff.
  • Maintain office systems, including data management and filing.
  • Any other duties reasonably expected of a Personal Assistant.

Skills and Qualifications

  • Minimum of 5 years work experience in the same or similar position
  • Diploma in Business Management or related field
  • Excellent communicator
  • Ability to meet deadlines with timely updates on progress.
  • Highly confidential and a person of integrity.
  • Ability to effectively use various required office software’s, machines and equipment’s used in the office.
  • Ability to multitask and prioritize daily workload.
  • Outstanding organizational and management skills.
  • Microsoft office and English Proficiency
  • Discretion and confidentiality.

How to Apply:

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day– time Telephone number to the email address: jobs@hcsafrica.com with Personal Assistant-School on the Subject line.

Candidates MUST indicate their Current and Expected salaries