KEY DUTIES & RESPONSIBILITIES: Duties & Responsibilities

 Programme Coordination

• Deliver the 3-year Scottish Government Climate Just Communities programme, in line with donor and internal requirements and compliance regulations.
• Ensure that all activities are designed, implemented, monitored and evaluated within the Trócaire Programme Management and Accountability Framework.
• Hold monthly Budget versus Actual meetings and ensure partner and Trócaire activities are on track and in line with budget commitments.
• Participate in SCIAF or Consortium wide organized webinars and meetings related to the Scottish Government grant management and donor compliance matters.
• Carry out frequent monitoring field visits and visits to partner offices, in order to monitor, document and support local delivery partners in their activity implementation, work planning and budgets.
• Ensure timely preparation and implementation of grant related documents and processes such as budget entries and approvals, MoUs, budgets, amendments, reports, meeting minutes, partner and stakeholder correspondences, activity workplans, etc.
• Ensure that all programme activities effectively mainstream gender, protection and disability inclusion throughout the programme cycle.
• Support the programme team and local delivery partners to identify and develop learning within the country programme and facilitate sharing this learning with local delivery partners, team members, and externally.
• Take responsibility for Risk Management at a project level, ensuring that risks are appropriately documented, analysed, mitigated, and responded to.
• Take responsibility for the implementation of Core Humanitarian Standards and other international standards of work, for the implementation of the programme.
• Serve as main point of contact with the lead contractor on matters related to overall contract management and attend to information requests.
• Work with Monitoring, Evaluation and Learning (MEL) staff to develop M&E frameworks and effectively track results.
• Provide effective, efficient, and timely implementation of contract services in compliance with payment by results.

 Human Resource, Finance, Logistics & Systems Management

• Coordinate effectively with technical advisors and support staff to ensure effective and quality implementation of the programme. Maintain oversight of the Scottish Government funded programme and project finances and budgets; ensure proper donor and organisational programme financial management.
• Ensure full compliance, utilisation of and critical oversight of the Programmes team’s utilisation of Trócaire’s management information systems, including Salesforce, Box and Trócaire People.
• Work with finance and project staff to develop and track project budgets, commercial fee structure for payment by results.

Stakeholder Engagement, Policy, Advocacy and Communications

• Support the Country Director to proactively drive an evidence-based agenda around advocacy at the country level (and internationally where appropriate).
• Represent Trocaire and the project’s progress, achievements and lessons learned to the donor, other key stakeholders, and through meetings, conferences, and presentations.
• Engage strategically in key thematic spaces, working groups, and networks relevant to the programme in the country. These include the following:
• Technical Sector Working Groups
• Joint Action Development Forum (JADF) meetings in the districts.
• District Open Days
• Partner and stakeholder led/organized meetings and dialogues.
• Lead on the development of timely and high-quality donor and internal reports.

Other Duties and Responsibilities

Fulfil all other reasonable duties and responsibilities as requested by the Country Director and requires for a successful implementation of the Scottish Government funded programme.

 PERSON SPECIFICATION – ESSENTIAL REQUIREMENTS

 Qualification

• University degree in a relevant field (minimum of Bachelor, but Master’s degree preferred)

 Experience

• Demonstrable experience in previous similar CoP roles for commercial contracts with a value of 8 million Euro or higher.
• Demonstrable experience in the management of large-scale development or humanitarian response programmes, preferably in the field of climate justice or sustainable livelihoods.
• Previous experience working in Rwanda or East Africa, with a good understanding of the local context.
• Experience in budgetary and financial management, payment by results.
• Experience in human resource management.
• In-depth understanding of programming in a partnership model and working in a partnership-based INGO.
• Sound and up to date knowledge of development concepts, methodologies, and techniques, including results-based management, programme cycle management, M&E, and organisational development.
• Demonstrable experience in promoting gender equity through programming and within an INGO.
• Demonstrable experience in working to attract institutional donor funding and managing complex donor grants.
• Solid experience in managing diverse teams in a multi-cultural environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels.
• Experience working with management information systems.

 Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Co-developing and implementing strategic plans.
• Ability to effectively performance manage staff.
• Excellent interpersonal and relationship management skills.
• Ability to manage budgets and financial systems.
• Highly organised, with excellent planning, prioritisation, and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Fluency (written and spoken) in English.

 Other

• Ability and willingness to travel extensively within the country and internationally, if required.
• Commitment to principles of safeguarding of programme participants.