Information and Communication Technology

Records Management Officer at Kenya Dairy Board

Records Management Officer at Kenya Dairy Board

Records Management Officer at Kenya Dairy Board,

Records Management Officer at Kenya Dairy Board

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Kenya Dairy Board (KDB) is a state corporation under the Ministry of Agriculture Livestock and Fisheries established through an Act of Parliament, CAP 336 of the Laws of Kenya. Dairy farming and marketing of dairy products in Kenya goes way back to 1900 when it was in the hands of the colonial settlers. As Africans exerted pressure to have a share in dairy activities at that time, there was need to expand the sector and allow the native Africans to also produce and have a market share. A committee was formed in early 1940’s chaired by the department of Agriculture of the time which led to the development of the Swynnerton plan of 1948 that recommended the inclusion of Africans in dairy farming.

Records Management Officer

Duties and Responsibilities at this level will entail:

  • Receiving, recording and dispatching all correspondences appropriately;
  • Ensuring that letters and other documents are appropriately filed and marked to action officers;
  • Updating and maintaining up-to-date file movement records;
  • Controlling, opening of files, renewing file covers and updating file index;
  • Ascertaining the general cleanliness of the registry;
  • Proper handling of documents, pending correspondence and bring-ups
  • Initiating appraisal and disposal of files/documents in liaison with National Archives and Documentation Services;
  • Ensuring security of information, documents, files and office equipment; and Mentoring staff.

Minimum requirements

  • Have a minimum of three (3) years relevant work experience in a comparable position;
  • Have a Bachelor’s Degree in any of the following disciplines: – Information Science Management, Archives and Records Management or any other relevant and equivalent qualifications from a recognized Institution;
  • Be proficient in computer applications;
  • Fulfil the requirements of Chapter Six of the Constitution; and
  • Show merit and ability as reflected in work performance and results

Method of Application

Application accompanied by a detailed CV containing academic qualifications, email addresses, day telephone contacts as well as copies of relevant certificates, testimonials, national identification card are invited from persons qualified for the above positions. The applicants should also provide names, telephone numbers and contact addresses of a least two referees who are knowledgeable about their competence and area of specialization. The applicant should request their referees to submit their references directly to the undersigned. Application and referees confidential report on the applicant’s suitability for the job should only be submitted online via email on or before midnight of 25th January 2023 to addressed to:

The Managing Director,
Kenya Dairy Board,
Headquarter Office, NSSF Building, Block “A”,
Eastern Wing 10th Floor P.O Box 30406-00100, NAIROBI

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