Job Requirements
For appointment to this grade, an officer must have: –

• Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

• Business Education Single and Group Certificates (BES & GC) stage I, II, and III from the Kenya National Examinations Council in the following subjects; –
  • Shorthand III (110 w. p. m);
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications II;
  • Office Practice II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties;
• Diploma in Secretarial Studies from the Kenya National Examinations Council or any other government training institution or Diploma in Public Relations and Customer Care from a recognized institution.
• Certificate in computer applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

Job Description

Duties and responsibilities at this level will entail:

• Taking oral dictation;
•  Managing e-office;
• Word and data processing;
• Operating office equipment;
• Maintain office diary, appointments and travel itineraries;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents, including classified materials;
• Maintaining an up to date filling system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routing correspondence;
• Managing office protocol and etiquette;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Application Deadline: 27 July 2023