Snr Executive Support Asst at United Nations High Commissioner for Refugees (UNHCR)

Duties

•  Provide secretarial and administrative support to the UNHCR Office thus it’s better able to meet its objectives.
•  Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
•  Arrange meetings, both internal and external, some involving highranking officials, and take minutes and/or notes at meetings.
•  Prepare informal translations and may act as interpreter.
•  Draft correspondence, documents and reports, some of which are highly confidential.
•  Receive, screen, log and route correspondence, attach necessary background information and maintain followup system.
•  Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure followup. Maintain filing system for electronic and hard copy documents.
•  Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
•  Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
•  Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level

• For G5 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses

• Business Administration, Secretarial, Office Management, Human Resources,  or other related field

Desirable

• Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills 

• ITComputer Literacy
• UNUN/UNHCR Administrative Rules, Regulations and Procedures
• CODrafting and Documentation
• (Functional Skills marked with an asterisk* are essential)

Language Requirements 

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.